CORPORATE EVENTS
How to Plan a Corporate Art Workshop in Mumbai: A Step-by-Step Guide for HR Teams
Planning an employee engagement activity in Mumbai usually comes with a few constraints: limited office space, teams spread between BKC, Lower Parel and Andheri, and a calendar that fills up fast. The good news is that an art workshop is one of the easiest team activities to organise, as long as you get a few things right up front. Use this guide as your checklist.
Step 1: Write a one-paragraph brief
A clear brief gets you an accurate quote quickly. Include:
- Number of participants (approximate is fine)
- Preferred date and time window
- Venue: your office, a client site or a booked venue
- The occasion: onboarding, Diwali, Women’s Day, an offsite or a thank-you event
- Anything special, such as company branding on the take-home pieces
Step 2: Pick a format that fits the room
Mumbai offices are often short on spare space, so match the format to the room you actually have.
| Format | Works best for | Starts from (per person) |
|---|---|---|
| Fluid art on canvas | Seated groups, conference rooms | ₹799 |
| Tote bag customisation | Large groups in rotation, town halls | ₹650 |
| Resin coaster making | Smaller groups, client events | ₹950 |
| Wheel pottery | Offsites with more space and time | ₹1,200 |
Step 3: Fix the timing
Most sessions run between 1.5 and 3 hours. For a weekday, a late-afternoon slot lets people wind down before the commute. For larger groups, ask for staggered batches so the floor never feels crowded.
Step 4: Get vendor onboarding done early
Procurement can take longer than the event itself. Qreative issues a GST invoice for every booking and is MSME compliant, which keeps vendor onboarding simple. Share your vendor forms when you confirm the date.
Step 5: Plan the day
- Our team arrives before yours to set up tables, materials and aprons.
- A dedicated event manager stays your single point of contact from brief to wrap-up.
- An artist leads the session step by step, so nobody feels lost.
- Everyone takes their piece home, and we clean up afterwards.
Step 6: Capture the moment
Ask a colleague to take a group photo with everyone holding their artwork. It makes a great post for your internal channels and LinkedIn, and it is the photo people actually share.
Common mistakes to avoid
- Booking too late. Festive months book up early, so lock your date as soon as headcount is roughly known.
- Squeezing too many people into one batch. Two comfortable batches beat one cramped one.
- Forgetting remote colleagues. Ask about virtual sessions with kits delivered to each person.
FAQs
What group sizes can you handle in Mumbai?
From 10 people to 500 or more.
Do you bring everything?
Yes. All materials, aprons and set-up are included. You only provide the space.
Can the session be branded?
Yes. Custom branding is available, for example on totes or canvases.
Prices mentioned are starting prices per person at the time of writing. Message us for the latest quote for your group.
Send your brief through our corporate enquiry form and get a plan within 2 hours.
